Terms and Conditions

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Terms and Conditions

These Terms and Conditions shall be governed by and construed in accordance with the laws of England and Wales. Disputes arising here from shall be exclusively subject to the jurisdiction of the courts of England and Wales. If these Terms and Conditions are not accepted in full, you do not have permission to access the contents of this website and therefore should cease using this website immediately.

If any of these terms of use should be determined to be illegal, invalid or otherwise unenforceable by reason of the laws of any state or country in which these terms of use are intended to be effective, then to the extent and within the jurisdiction which that term of use is illegal, invalid or unenforceable, it shall be severed and deleted from this clause and the remaining terms of use shall survive, remain in full force and effect and continue to be binding and enforceable.

Financial Protocol

The following procedures have been accepted by the trustees of God's Golden Acre UK as the protocol by which all funds will be handled. They are published here in a spirit of transparency. They can be altered by the Executive Committee. Any alterations will be published here.

Frequency of banking

All incoming cheques and cash donations are to be banked within 3 working days of receipt
Regular income such as Direct Debits and/or Standing Orders will be set up and monitored via PC 'accounts receivables'
A manual ledger is to be kept of all incoming payments, including cash, giving the date of receipt, value, cheque number (where applicable), date of deposit and payee details. This will be kept by the Treasurer.

Frequency of distribution to GGA, South Africa

Payments to GGA, South Africa are to be made at intervals, subject to a minimum bank balance level being achieved of 500 pounds sterling for a transaction.
This minimum level is set as being the minimum economic level at which it is worth transferring the money, given the bank transfer charges that would be incurred.
Such funds should be transferred, irrespective of whether specific project funding is required or not.
Written notification of each transfer payment to GGA, South Africa will be made immediately via email, confirming total transaction value, date and time of transfer
Confirmation of receipt of funds should be requested from GGA, South Africa or their bank.

Authorised suppliers

A list of all authorised suppliers should be agreed by the Executive Committee and set up as part of the banking protocol.
All expenditure in excess of 100 pounds should be agreed in advance by the Executive Committee.
All expenditure should be confirmed by email and agreed with the Chairman of Trustees or Secretary
All trustees should have access to the bank passwords and two of who should always authorise any payments (most notably to GGA, South Africa) via signed hard copy or faxed letters of request (NB. No internet transfer requests can be implemented to Africa.)

God's Golden Acre, UK

Accounts for God's Golden Acre, UK should be kept on a PC based accounting system
Auditors, once appointed, would be supplied with both electronic and hard copies of the annual accounts no later than 3 months following the year-end

Management accounts

Monthly management accounts will be produced and the highlights discussed at the trustees meeting following the end of each month
Chairman of the trustees to be emailed a copy of the accounts in advance on their production.

Bank Statements

Chairman to be sent bank statement reconciliations on a quarterly basis.
Bank statements to be reconciled with accounts on a monthly basis by the Charity's Treasurer

Foreign Exchange Transfer

On the basis of continued agreement with GGA, South Africa, all transfers will be made in pounds sterling direct into a GGA, South Africa account.

Publishing Accounts

As well as the mandatory copy of accounts held for public review at The Charities Commission, we aim to publish accounts on godsgoldenacre.org.uk

PUBLISHED ACCOUNTS

Accounts can be viewed on the Charities Commission website at www.charitycommission.gov.uk Registered Charity Number 1092028